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WE’RE HIRING A DEVELOPMENT COORDINATOR

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Conservation Florida seeks a Development Coordinator who will play an integral role in CFL’s development efforts; managing aspects of CFL’s donor program; developing, organizing, and implementing annual and special events; as well as initiating new fundraising and outreach efforts. 

This position requires strong interpersonal skills and initiative. Preferred candidate will have bachelor’s degree and 1-3 years relevant experiences in a non-profit setting. Strong donor database skills a plus.  CFL offers a competitive salary and benefits.

Email cover letter and resume to info@conserveflorida.org with “Development Coordinator” in the subject line. 

JOB DESCRIPTION

February 2019 

Position: Development Coordinator 

Status: Part-time, 20 hours per week, $24.00 per hour

Reports to: Executive Director 

Purpose:The Development Coordinator leads CFL’s Development Team that manages all aspects of the donor program. Primary responsibilities include developing, organizing, and implementing donor cultivation-solicitation-stewardship strategies and staging donor/community cultivation and solicitation events. Facility and ease with both behind-the-scenes database management and real-time donor relationship management are essential.  

Responsibilities:  

Major Gifts Management:  

  • Works with staff and the Fundraising Committee to ensure that each current and prospective major donor has a clear strategy and timeline for cultivation, solicitation, and stewardship.  

  • Manages scheduling to ensure regular contact by the Executive Director and/or Board of Directors with major donors. Provides meeting support materials for visits and follow-up information as needed. Ensures that solicitation history and tracking reports are current in Salesforce donor management database. 

  • Works with Executive Director, Fundraising Committee and other staff/volunteers to design and execute events targeted to current and prospective donors. 

  • Develops a planned giving program. 

Events Management:  

  • Serves as the organization’s lead staff for donor and community cultivation events including conceptualizing, designing, and evaluating special events.  Develops and adheres to event budgets and oversees all event program logistics.   

  • Works with appropriate staff to ensure that all events are on-brand and well communicated.  

  • Works with staff on design and production of all event related materials, including publicity and invitations. Serves as staff liaison and ensures appropriate staffing (staff, board members, interns, and volunteers) at all events.  

Donor Management:  

  • Ensures accurate segmentation and timely mailing of customized appeal and acknowledgment letters; manages all donor reporting for staff and board; works with Executive Director to finalize donor solicitation, thank-you letters, and related materials; works with Executive Director to create high-quality donor outreach materials.  

  • Works with the staff to ensure proper and timely processing of all gifts and donations pursuant to internal guidelines and standards; ensures proper and timely record keeping of all donor data. 

  • Manages all aspects of the direct mail solicitations including the Mid-Year and Year End appeals and special appeals and campaigns. Tracks outstanding pledges and payment schedules and conducts timely and regular follow-up. 

  • Conducts regular analysis of donor and fundraising giving trends and history and prepares reports for the Executive Director, the Fundraising Committee, and the Board of Directors. Responsible for accurate compilation of donor listings for the campaigns, appeals and other projects. 

  • Reconciles all financial and donor giving data with Operations Manager. 

Database Management:  

  • Serves as in-house expert on the membership/donor database (currently Salesforce) and trains staff as their positions relate to the database.  

  • Champions the use of the database to its fullest capacity by ensuring that it is configured for maximum efficiency, information is current and accurate, and is functioning to create all necessary reports and other outputs. 

  • Oversees the regular expansion and enhancement of the database as required. 

Education and Experience Requirements: 

  • Bachelor’s Degree and 1-3 years of Development experience; or an equivalent combination  

  • Strong development, event coordination, and communications experience 

  • Proven communications skills including experience writing appeal and event copy  

  • Willingness to work beyond conventional office hours for events and donor activities  

Knowledge, Skills, and Ability: 

  • Excellent organizational skills and attention to detail  

  • Proficiency with Salesforce database and Office 365 

  • Discretion with highly confidential information 

  • Demonstrated oral and written communication skills 

  • Management of multiple simultaneous projects and related tasks 

  • Effective in an environment featuring both a high degree of collaboration and independence  

  • Professionalism and maturity in social environments

Physical Demands: 

Must possess mobility to work in a standard office setting and to use standard office equipment (including a computer), strength to lift and carry files weighing up to 25 pounds, vision to read printed materials and computer screen, and hearing and speech to communicate in person and over the telephone.  

Work Environment 

Conservation Florida is headquartered in the heart of downtown Gainesville. This position offers the ability to work from home, however; routine bi-weekly visits to office are required. 

Conservation Florida